Registration and Billing System Essay

1.1 BACKROUND OF THE STUDYTechnology nowadays has played a major role in the achiever of fear and military serviceing worry to fit much competitive in the industry as well as in the economy. Having a broad understanding and a responsible acquaintance of learning technology and its role in the new economy en qualifieds the commerce to be successful and reach its goals in effect and efficiently.Since the map of manual(a) governing soundbox on rush is very time eat, it is usu onlyy through with(p) and utilise only by extremely sm every(prenominal) establishments. This is where the introduction of computer technology integrated with manual procedures acquireed in businesses. This clay leave aloneing deal with the lodge c bes and also keeps a reputation of stocks. It is non only highly con burdenmate but also extradites much time and money over the capacious term. The main advantages of a computerized bang and business relationship organisation is unw avering and complete invoices, recognise nones, purchased influences, printing statements and payroll documents be every last(predicate) done automati describey. The accounting records atomic number 18 mechanically modifyd the selective tuition is instantly available and fecal matter be make available to different users in different locations at the comparable time. estimatorized accounting computer programmes reduce staff time doing accounts and reduce audit expenses as records be neat, up-to-date and accurate. thrill arranging scum bag natural spring the bon ton and its lymph nodes all of the need selective breeding that they allow for need for items related to burster.The major advantage of having billing dodge in place is that they allow you to effectively manage customer stipends. The kinglike stag abidance Condominium is the deuce-ace thrust of a proven and tested beau monde, the BESTWAY Construction and Development Corporation, in the domai n of Real Estate Residential Development. The parturiency was conceptualized to offer an innovative piazza investment opportunity and set a benchmark in qualification upscale residence-service supplier, a lucrative business. The project was completed in a compass point of one year, from the ground breaking in September 2010 to receiving its certification of Occupancy in September 2011. The princely Residence Condominium has been schematic to meet the ontogeny need for convenient, safe and whole almost residence-provider and as a second home to qualified university and college bookmans, board reviewees, and young professionals in the vacuum tube City of Baguio.The Royal Condominium is a 7- liney building with 4 moneymaking(prenominal) units (canteen, mini-mart and stock bar, laundry shop and salon spa) and 12 condominium residential dormitory units. Each unit consists of 12 condotel- standardized rooms. The Royal Condominium is placed along Rimando Road, Aurora Hill- Tran coville, Baguio City.1.2 STATEMENT OF THE PROBLEMThe culture aims to design a computerized fitting and billing transcription for Royal Condominiums. The proposed administration leave behind minimize, if not, hap the animated problems the company encounters with regards to the adaption and billing schema. The minimization and or exclusion of the quick problems would then make the information more than effective, efficient and reliable. It pull up stakes also facilitate an organized billing schema for the user through with(predicate) the implementation of a computer based information agreement that can help in the organizations operations to become more efficient and reliable. The subject area aims to answer the following questions1.2.1 What ar the dangerousw be to be employ in the billing and allowance agreement?1.2.2 What ar the processes knobbed in the give tongue to musical arrangement?1.2.3 How to incorporate the billing and allowance system in the brisk setup of the company1.3 OBJECTIVES OF THE STUDY1.3.1 To identify the hardw ar to be utilize in the billing and enrolment system.1.3.2 To enumerate the processes convolute in the billing and registration system.1.3.3 To know how the billing and registration system be incorporated in the existing set-up of the company.1.4 IMPORTANCE OF THE STUDYThe researchers control conducted a study about the application of a Front function frame (FOS) with regards to broadsideing and Registration to Royal Dormitory and Condominium since at that place is no existing Information brass (IS) provided. Manual proceeding of more or little 200 lives view as given rise to problems in processing records. In line with this, this study of application of a FOS will provide an appropriate solution. It will give a smart arrangement transaction and more accurate records to improve the business process. A time out from manual transaction to an automated one will benefit twain the busine ss and the residents for both(prenominal) greater satis concomitantion and comfort. Being a student is never easy. But this study will make the researchers more forbearing and prepare them to the fast antennaing business world. As students, it will help the researchers be knowledgeable in the operation of a business. Since they are yet to be businesswomen, it is a stepping stone to professionalism. To anformer(a)(prenominal) researchers, this will serve as a guide and a motivation. Hardships had been a deposit but success is al delegacys price little, indeed.1.5 SCOPE AND DELIMITATIONThe research was conducted to be able to give solutions to the problems being encountered by the Royal Residence Condominium-Dormitory. Conducting such research requires a deeper understanding the problems of the business entity. The research hidings the problem of the utter business entity with regards to their registration and billing system. The researchers proposed an Information system Regis tration and Billing form which can help the entity to littleen errors when it comes to recording minutes among their dwells (College students, reviewers, transients and differents) because the entity does not look at an existing information system. The proposed system would then require less processes and human errors with the coveted output of the entity. More or less 200 inhabits occupy the said entity in which it composes of men and women of with different age brackets. Tenants of the dormitory came from different provinces who are usually college students.The said entity is near universities and also near different business establishments which gave interest to customers to live to the Royal Dormitory and Condominiums. Before the research started, researchers plan querys which were utilize by the researchers to create a proposed system by conducting an interrogate with the proprietor/manager which have great control over the registration and billing system of th e company. With the help of the information given by the witnesser/manager of the entity, researchers were able to understand the main problem of their entity and be able to propose an appropriate Information System with regards to the problem. The researchers collected the needed data and information for their proposal. After gathering such information, problems being encountered by Royal Dormitory and Condominiums were determined and possible solutions were planned. However, different problems whitethorn also flow e sparely if the proposed system of the researches will be effective or competency add more errors with regards to the records of the business entity which composes of remuneration of rent, voltaic bills, food, violations, and early(a)s.The management moldiness make sure that the staff or employee who will control or operate the proposed Information System must have knowledge and be able to know how to handle if ever he/she encounters problem with the system. Th e proposed system does not cover losses and damages with regards to personal things, money, or gadgets inwardly the condominium. It only covers the organizing or recording different transactions which are registration of each tenant, their monthly payments of rents or violations and billings of each tenant. The researchers limited the research with these processes to be able to focus on a certain problem which the entity postulate at the present. First month of using the information system whitethorn result to confusion on how it nominates and it might also have positive impact with the management and also with the tenants. We cannot also deny the fact that the proposed Information System may arise different problems but as much as possible avoid them. The said research will take five months to finish and be able to help the entity influence their problems and the proposed system has a useful life of 3 years.1.6 DEFINITION OF hurtBilling System It is a combination of software program package and hardware that receives call detail and service usage information, groups this information for limited accounts or customers, produces invoices, creates reports for management, and records (posts) payments made to customer accounts. Information System It consists of a collection of people, processes, data, models, technology and part formalized language, forming a cohesive structure which serves whatever organizational invention or function. Registration System it is a system that allows registrars to make changes to the database in real time.ReferencesAnonymous. (2012). focus snformation systems (MIS). p 3 Billing system. (2009). Billing dictionary. Retrieved from http//www.billingdictionary.com/ Glossary. (2009 2013). European Identity. Retreived from http//www.eurid.eu/en/CHAPTER IIREVIEW OF RELATED LITERATUREOnline Registration System other study is the Online Registration System which was conducted by Al-Shaikh in Jordan. jibe to Al-Shaikh, the prob lem is the difficulty to register and manage the data of more than 15,000 students who are taking their exams in the universities using the conventional manual system. Using this system, it is hard to communicate between the colleges and the unit that is responsible for the examination of the students. The ga in that locationd data can be inaccurate and the fact that not all the colleges engross their students data properly or correctly and data storage might be susceptible to corruption at any time. In his study, the proposed system is the Online-Registration system but it is just a sub-system of Web gate. Web Portal is defined as a system that presents information from diverse sources in a unified way.The proposed system is a 3-Tier web-based. 3-Tier Architecture is a node/Server Architecture. In registration system, as a result, after immersion the student data to the system, user can have the verification to fit the students was enrolled into the exam and the exam receipt to be given to the student. For the reportage subsystem, it will be easily know how numerous students applied for the exam and the fees required for each student. Last is the repository subsystem where the user can download the files requirement to manage the activities. computerized Billing for Time Improves customer Communication and Firm favorablenessAs cited in the condition entitled Computerized Billing for Time Improves Client Communication and Firm Profit crush by Murphy (1996), he state that, accounting firms can improve their profitability and relation with thickenings by automating client billing with computers. accountancy firms can use personal computer as an economical promoter of computerizing the billing process.A Computerized Billing System allows accounting firms to more effectively manage their employees productivity and give them the means to analyse the hours available and hours billed of each employee. A Computerized Billing System provides more c ontrol over accounts receivable and client work processes. Computer in nows World PhilippinesAccording to the article entitled, Computer In Todays World Philippines by Bitter (1995), stated that the function performed by the computer division of various organizations has become place as data processing program expedite many business functions such as the accounts payable system. They keep records of vendors number, special accounts and dates of payments.There are many advantages in using an accounts payable software package all information remains in one done automatically calculations are easily made the time involved to do work is greatly reduced. Information to Computer and Information SystemAccording to the article entitled Information to Computer and Information System by Syzmanski (1998), Computers are used in business for many tasks that can be assort into category called data processing. data processing includes tasks such as devise processing, billing, and assembling number and facts associated with general office functions, such as order processing, inventory and billing.Billing SystemA research about Billing System was conducted by various students from International School of Informatics and Management in Jaipur. This study, in that respectfore, is closely-related to our topic which is Billing and Registration System. According to their case study, there are several problems with the existing system the business uses that must be worked on and improved. Thats why they decided to make and propose somewhat solutions for the said system. The researchers Anil Kumar Anjana, Bhaiya Lal Anjana, and Saurabh Jai figured out that time (to retrieve and store data) is a common problem with the existing system the company uses. The system also requires a lot of radical works and even a small transaction requires many papers to be filled. Thus, any fortuitous event (such as fire and such) can easily destroy all the data of the organization.A loss of even a single paper or a document can lead to a burdensome situation for the business, because all of the papers are interrelated. Another problem states that the data cannot be shared or utilized by different persons at the same time. Actual movement of the data must be done in order to make it usable by several persons at any time. To sum it all up, these problems should be solved by mending or upward(a) its processes. Time is always of the essence, and it is very in-chief(postnominal) in businesses. Just by the mere identification and analysis of the problems being showed in the existing system, it would cost the business itself MORE once these are not solved.They also conducted a feasibility study with regards to their proposed system. They considered the technical, behavioural, and economic feasibilities of the study. They identified things from software to the hardware that the system might be using once it is implemented. In terms of behavioral feasibility, they studied o r evaluated the behavior of the end users of the system which may affect the systems implementation. Some people are resistant to changes. So, a good estimate should be made on how strong a reaction the user staff is likely to have towards the development of a computerized system. As the aim of the system is only to requite the information needs, no employees will lose their position by the proposed system. In fact, the proposed system will help the organization in reducing the voluminous work involved.With the economic feasibility involved, the procedure is to determine the benefits/advantages and savings that are expected from the system and compare it with the cost to be generated once implemented. If the benefits exceed costs, such as manpower and hardware and software costs, then it is said to be that the system is approved and ready to be designed and implemented. But, if differently happens, wherein costs are greater that the benefits, further alterations should be ma de in order to make the proposed system a better one. Design and writ of execution of Accounting Models for Services in Agent-Based Information Systems According to Rupert Rockinger and Hubert Baumeister, the fast growing field of electronic commerce brings todays applications to their limits. Information systems are now being used to further automate the processes. A to the full automated process can also help busy users who motivation to spend as little time as possible with a single transaction. A system capable of accounting can tax return the needed product without requiring any further attention by the user. In the study of Rockinger and Baumeister the design and implementation of the basic performer framework billing system (BABSy) is described. It includes an overview about payment models in everyday life, parts of the system that are already being used today, and where BABSy takes its place in this context, and describes the computer architecture of BABSy and its imple mentation using the FollowMe framework.The term service is used in the study instead of merchandise since in the electronic world goods are much virtual. Buying information for example can be considered the service of proviso this data. With all the benefits of agent technology in mind, one would expect that there are many solutions available for accounting in commercial agent frameworks. This, however, is not the case at this time. to the highest degreely this is due to the fact that agents cover only a certain aspect of the behavior model. To identify the dynamic agents lets take a look at a conventional transaction. Say, for example, you buy a meal at your favorite restaurant. 2 parties are obvious you, the nonrecreational customer, and the selling restaurant owner. The third caller in the interaction is a relying service that provides the guarantee for the payment used. When paid exchange this is the central bank of a country that guarantees the esteem of your bank no tes for credit card payment this is the credit card company and when paying by check this will be bank that issued the check. Either way there is always a third party involved that both others must recognize and trust. So within the agent framework iii independent components are needed. oneness for the provider, one for the customer and a third that represents a banking service. In this paper the design of the accounting system BABSy for operate in an agent community was presented. This can greatly improve the value of electronic commerce applications in the future.The design of the BABSy core components covers the most important payment models while still leaving room for further functionality. Most components can be extended for much greater complexity if desired.Online Bill Payment 2.0Digital financial transactions have caused the increase in consumer convenience and its ease of use that was evidenced by a Consumer Trends pursue conducted by Fisherv Inc. in 2011. Despite t he former, e-billing and e-statement users reduced bad debt by 50 percent and at the same time has reduced the reconciliation costs by 40 percent. Electronic billing also has reduced the use of paper, meaning no postage and no wastes. Another upgrade in the digital financial transactions is the personalization of online payment. In one study, payments increased more than 350 percent payments were made with individualise tools compared to other Web-based payment systems (source confidential client data). According to Mark Snow, the main reason why personalized online billing is more effective than that of the others is the intrigue it creates in the minds of the users. The moment they moderate that personalized link to access their own website, curiosity kicks in and they want to see more.The ease of access and the convenience that regular online billing providers are manifold by the personalization of the existing systems by directly integrating the billing and payment system to the providers account that increases efficiency and reduces the time is called the consuming manual payment processing. He also cited in the article the stairs taken in the personalized online payment which starts by sending a personal notification that directly goes to the uncomplaining via letter or email. In that letter, there would be an existing link and password that would lead them to the diligents personal website where the existing personal information and the services the patient has undergone. In the said link, the patient can already pay their bills via credit card, debit card, or ACH on their account and can even update their personal information. And with just one click of a button, their payment is processed, confirmation of payment is sent to both the provider and the patient, and the money is already deposited into the providers account.ReferencesAl-Shaikh, A. M. (n.d.) Online registration system. Retreive from www.cscjournals.org Anjana, A.K., Anjana, B. L., & Jain, S. (n.d.) Billing system. International school of informatics and management. Jaipur. Snow, M. (2012). Online bill payment 2.0. Health Management Technology, 33(10), 18-19. Bitter, Gary G. (1995). Computer in Todays World Philippine. The McMillan Com. Smith, Murphy L. (1996). Computerized billing for time improves client colloquy and firm profitability. (Management of an accounting practice) the CPA journal Syzmanski, Robert A. (1998). Introduction to computer and information systems. merrill publishing co. R. Rockinger. (1999). Design and implementation of accounting models for services in agent-based information systems. Masters thesis. Institut fur Informatik. Universitat Munchen, Munchen. Germany.CHAPTER terzettoMETHODOLOGY3.1 RESEARCH METHODOLOGYQuantitative research methodology was used for this study. Quantitative research is a formal, objective, and systematic process. In situations where little is known, like in the case of Royal Residence Condominium-Dormitor y, quantitative method was used in conducting the interviews, to focus groups, and others. Data based on the interview were used by the researchers to find out problems of the existing system used by the said company. Once the problem has been identified by the researchers, then, the quantitative approach will be used to measure to what extent this problem may have to the company and its customers. The said method also aims to answer questions with regards to the how many, and how much of a problem.3.2 RESEARCH TOOLSInterviewThe researchers interviewed the marketing officer from the accounting office of the Royal Residence Condominium-Dormitory. Researchers asked for the information about the company and the existing system the company is currently using and other relevant information that are useful to the study. The actual interview was recorded by the researchers. utteranceIt has been observed that the administration keeps a lot of paper files. In addition, manual transaction is very evident. These caused problems, and in effect, the researchers proposed the Registration and Billing System. JournalsThe researchers used some published journals and other related research papers for reference and for comparing purposes.3.3 EXISTING SYSTEMCurrently, the Royal Residence is utilizing the Microsoft Excel as its system. This software is a spread sheet application developed by Microsoft for Microsoft Windows and mack OS X. It features calculation, graphing tools, pivot tables, and a macro programming language. Using excel, the company is able to keep a record of its tenants. One unit has its own excel file where every tenant has his/her own worksheet where his/her amount due can be found. In that worksheet, the utilities payable of the tenant and even the other payables like penalties/ interest are already computed just by entryway the formula. Since the system can perform the calculation, the company can determine the center amount due of each tenant by usi ng the functions of excel. In this system, the company still performs the manual input.3.4 PROBLEMS ENCOUNTERED WITH THE EXISTING SYSTEMDuring the interview posing with Miss Maria Vilma T. Lerpido, Marketing Officer from the Accounting Management of The Royal Residence Condominium-Dormitory, we asked her if they have been facing some problems with the registration and billing system they are using in the business. And as evidenced by the interview we conducted and through our observation, we have figured out some complications with the system.As for the royal residence condominium-dormitory, time is one of the problems they are encountering with their system. We could say that it is time-consuming because manual input of data is being practiced. In addition to this, we, the researchers, have discover that the records of the tenants in each unit in their condominium-dormitory are being distributively filed in excel. Each excel file contains the records of the each tenant in di fferent worksheets. One file is equivalent to one unit, with several rooms, in the condominium-dormitory wherein it contains its corresponding tenants records. The file consists of the tenants payment dues from the monthly rental up to the electric and water bills a tenant has incurred.Computation of the penalty dues and other expenses by the tenant is being performed by the Microsoft Excel itself. Thus, once an authorized military force looks for a tenants records, it would take time for him searching the hear from the list of the documents saved in the computer. So, what if all of the tenants more or less 200 would pay their dues at the same time, would the staff do the computations that fast and easy considering that s/he will be accommodating total of customers in just a short period of time? The system must be developed to improve its performance, less cost, less pressure, and with that, the military force can just simply look for the records with the already-computed ch arges, then, it can already be printed as a physical evidence of the tenants accounts.CHAPTER IVRESULTS AND FINDINGS4.1 PROPOSED SYSTEMOne of the advantages of the system is that, it is time saving. It is created in order to save time creating and sending invoices. It has low mistake risks, secured from typographical errors, miscalculations, and erroneous invoicing to the customer. Another is it provides a lot of different features. You can adapt billing program to yourself considering specifics of your business. For example you can define when, to whom, and how often you want to send repeat invoices. It is a cost effective way to protect a record through a centralized application process. Renewal and subsequent changes concerning self-command dilate can also be handled using this centralized process. And registration ensures a single, tenacious approach to monitoring quality service. It gives confidence that all tenants have achieved the same essential levels of safety. For the disadvantages of the system, Registration and Billing System would be costly. A small business may not afford this. If in case it can purchase, return of investment would take longer. Purchasing this system is a costly investment.Sometimes, the money paid could be used to other greater income generating investments, with higher assurance of return. When the system is implemented, there will be a reduction of travail force. There will be less job opportunities for human resource. And in some instances, the labor force would be too dependent with the system, and considering that the system is not 100 % guaranteed free from error. When the labor force doesnt personally check the entered information, an overstatement or understatement of accounts may happen. Though, this is one-in-a-million case, the system still possesses accuracy. The system still follows the input data. Once they are mistakenly done, the system will also provide an incorrect output. For example, when the tenant /administration entered a wrong tenant number for a specific payment, then the system will follow what was entered. It cannot detect such an error.The system is restricted to cash payment only. Credit cards and bank transactions are not involved.4.2 DATA FLOW plot4.2.1 CONTEXT DIAGRAMRegistration and Billing System consists three entities tenant, administration, and accounting. In this system, it starts with the tenant entity wherein it gives expand that are needed by other entities. Once the tenant gives those details, the system will work on it in order to produce outputs from the entities in the said system.4.2.2 DIAGRAM 0Diagram 0 is a bemused version of the context diagram that shows the major processes done in the system. The start of these processes is to classify the old and new tenants. If tenants are new, a new write is created, saved in a data store, and the tenant details are used by the system to proceed to the next processes create statement, deem payment, a nd lastly, create reports needed by the administration and accounting entities. On the other hand, once old tenants are sorted, processes would already follow (same with the preceding processes with a new tenant)4.2.3.1 DIAGRAM 1PROCESS 3 move 3 of Diagram 1 revealed three further internal processes find tenant records (3.1), classify dues (3.2), and compute payment due (3.3). The processes are related to payments ancient dues, city services, and rent payments. They have to produce statement of accounts to tenants and invoice details to accounting entity, and the cycle continues.4.2.3.2 DIAGRAM 1PROCESS 4Process 4 of Diagram 1 revealed three further processes record payment (4.1), create cash receipts (4.2), and update account (4.3). They produced and updated accounts to the involved entities, tenant and accounting, respectively.4.3 DATA DICTIONARYENTITYTENANTName TenantDescription One that pays rent to use or occupy land, a building, or other property owned by another. Input Da ta Flow asseveration of account, Cash receipts, Tenant code take Data Flow individualised details, Payment detailsADMINISTRATONName AdministrationDescription A body of persons who manage.Input Data Flow Tenant Profile, Report DetailsOutput Data Flow Tenant NumberACCOUNTINGName AccountingDescription The system of recording and summarizing business and financial transaction and analyzing, verifying, and reporting the results. Input Data Flow Invoice Details, Tenant Accounts, Updated Accounts Output Data Flow Financial StatementCHAPTER VSUMMARY, RECOMMENDATION, AND CONCLUSION5.1 SUMMARYThis project involves information system specifically, registration and billing system. The goal is to make the registration and billing of Royal Residence Condominium-Dormitory easier and more accurate. This has been done by improving their existing system through automation of the said activities. Before, their registration and billing system is manually-operated and it is time-consuming. The resear ch covers the problem of the said business entity with regards to their registration and billing system which can help the entity to lessen errors when it comes to recording transactions among their tenants (College students, reviewers, transients and others) because the entity does not have an existing information system. The proposed system would then require less processes and human errors with the desired output of the entity.5.3 RECOMMENDATIONRegistration and Billing System is effective. However, some recommendations are advised. The researchers recommend further study of the system. It is believed that longer period of research would provide more information that would let users maximize the ability of the system. It is also recommended that the visual presentation of the system be improved. For validity purposes, a good visual presentation would let the users input the correct data. This will reduce human error. The system covers only the registration of the tenants thems elves. Registration of all belongings, particularly those gadgets and appliances, is therefore recommended for safety purposes. In addition, the system is limited to cash payment only. As a result, the researchers recommend that credit and bank transactions be included. The researchers also recommend making an assessment of the tenants point of view about the system. It is important to acknowledge this since Royal Residence exists because of them.5.3 CONCLUSIONThis study aimed at improving the existing system of Royal. The results of this study indicated both positive results and negative results. It can be concluded that the findings were consistent with their results. Furthermore, this study found that the registration and billing system helped the administration and accounting department for the safe keeping of their documents. In addition, the study also revealed some obstacles that the entity had to face when they applied the system. These obstacles may be summarized as costly, labor force will be lessened and it is not free from human error. However, in the long run, the system is more preferred. This is supported by the earlier findings. To sum it up, elimination of manual transactions benefited the company. The proposed system made transactions faster and more accurate. It is far more advantageous when compared to manual transaction and the existing system by the business-Excel. Thus, introduction of Registration and Billings System is effective and present theexpected positive results.